Events Management How To Organize A Seminar Or An Event

Establishing the theme

Each event follows a theme and purpose which will drive the event set-up, the target audiences or the participants, the guests and the marketing approach. In general, a business event such as an international conference for a particular industry will appeal to participants conducting businesses within that industry as well as sponsors who gain mileage out of publicizing their products during the event.

Apart from that, the theme of the seminar will also determine the type of marketing channels to be used to for publicity. This also holds true for the event management team who will need the event theme to correctly identify target participants and companies to sell the event to.

2. Selecting a venue of the event

Venue selection is highly dependent on the scale of the event. Usually this is determined by the number of participants, the presence of any guests of honor (such as royalty or politicians) the activities during the event, or if there are additional floor space required for exhibition purposes.

A typical seminar of about 100 – 200 can be comfortably implemented in a hotel seminar room, possibly in a theater style setting or classroom setting. However, larger scale events with participant numbers scaling between 500 – 1000 may require a large hall, ballroom, auditorium or a convention center.

3. Event Marketing and Publicity

Seminar marketing is by far the most critical and often most challenging task in event planning, and is often regarded as the most critical factor of an event’s success. The right marketing strategy and seminar positioning must be adopted in order to draw adequate event sign-ups.

Most of the time, event organizers who have large budgets will turn to above the line marketing such as newspaper and magazine advertisements as well as radio and television advertising to publicize the event. Press releases about the event may also be sent in to major newspapers, in order to create the awareness of the upcoming event.

4. Collaboration with sponsors

Getting reputable sponsors to participate in an event will help boost the creditability of the event, as well as reduce costs. Sponsors can also help with marketing, as they also help publicize your event to their customers.

5. Managing People and working with speakers

A seminar will not be successful without the people running it, as well as the speakers sharing their knowledge to the participants. Invite speakers who are of caliber and reputation to the event, and who will provide the participants with relevant information to their work, industry or business. Prepare the speakers beforehand and work with them on their Power point presentations as well as pre-inform them of the logistics processes, timing as well as the expected audience size.

Event management process requires a good team of people handling tasks on ushering, registration, customer service as well as handling financials. Familiarize the team with any required event protocol to eliminate the possibility of confusion or error.

6. The Actual Day – registration, ushering, feedback

All seminar planning and preparations, constituting 80% of total work involved, cascade to the actual event which may last only for a few hours or a few days. On the day before the event, visit the venue to ensure that everything is in order according the requirements and specifications. Microphones, projectors, audio and video systems must be all checked to be in excellent working order.

Registrations must be made at the door to ensure authorized access. Name tags, door gifts and event schedules or booklets will be given out at this point and ushers will show participants to their seats in the event hall.

Staff will also be responsible for providing advice or help to participants during the event. Feedback forms should be distributed and then collected from participants to determine the satisfaction level on all aspects of the event experience.

Finally, a turnkey event registration script will help to ease and fasten the preparation stages – to announce seminar theme and venue, market online, gain registrations and receive attendees’ feedbacks.

A sample of a similar solution is PG event management software (http://www.eventsoft.pro). No special knowledge and programming experience is required. It’s easy and clear for everyone. Don’t miss an opportunity to launch your Event management web-site!

Function Of Management

An organisation is course of achieving its objectives is influenced by several internet and external factors. The external factors are beyond control. The internal factors can, however, be controlled or suitably amended to facilitate the achievement of the predetermined objectives.

Every manager tries to ensure that all that is thought of is achieved. It requires for a systematic approach involving a careful forecast and coordinated group effort.

The sequence of careful forecast and coordinated group efforts involves combination of several functions to be performed by a manager. These managerial functions vary from one organization to another. There is no unanimity amongst the scholars as to the functions required to be performed by manager. Different scholars of management have described the function of management differently depending upon their research and studies.

1.Forecasting and planning
2.Organizing
3.Commanding
4.Coordinating, and
5.Controlling

In above classification of functions, forecasting was considered as an integral activity of planning. Commanding included directing and staffing. Coordinating, an overall function of management was considered as an independent managerial function. Organizing and controlling were treated as usual functions.

1.PLANNING
Planning is the fundamental function of management. It implies setting the targets or objectives required to be achieved and also deciding in advance the probable courses of action or methods required to achieve these objectives.
Koontz and ODonnel define planning as An intellectual process, conscious determination of course of action, basing of decision on facts, purposes and considered estimates.

2.ORGANISING
It is implies the managerial process of creating the authority responsibility relationship throughout an organization. It involves the function of delegating authority as ell as fixing the responsibilities. As a managerial function the process of organization includes the following activities.

3.STAFFING
Staffing is concerned with planning and organizing human resources requirements. Staffing includes the activities which aim at selecting, training and placing the persons of required skills and capabilities

4.DIRECTING
Directing is known as the driving force. To quote koontz and oDonnel Directing is the inter-personal aspect of managing by which subordinates are led to understand and contribute effectively and efficiently to the attainment of enterprise objectives.

5.CONTROLLING
Controlling means ensuring that the performance of the persons matches the plans decide in planning stage.

Various kinds of Content Management Systems

A homegrown content management system refers to computer software developed by a single company for use in their business. This sort of CMS is developed precisely to meet the company’s specifications since they’re the only one utilizing the software.

An open source CMS is available to users free of charge. Aside from being readily available at no fee whatsoever, open source CMS are also customizable considering that the codes can be changed accordingly. Although support is available for open source CMS, it is not as reliable as the customer and technical support you should get from a commercial CMS.

Simply, you’ll find 4 primary types of content management systems. These are the homegrown, commercial, open source, and high-end CMS.

High-end CMS are highly stable. High-end content management systems present good features but only few can manage to pay for such software as it can be incredibly expensive.

Choosing a particular type of content management system is extremely centered around the specifications of the organization as well as on the demands of the users.In the event the corporation prefers a custom CMS, then a homegrown CMS or an open source CMS are your top choices. A high-end CMS can also be a superb choice when you have no objection to the substantial cost of such software program. If your organization isn’t going to care about customization, then a commercial CMS would best fit your specifications.

A commercial CMS is the most prevalent sort of content management software. There are a variety of features depending on the creator of the CMS and it can’t be personalized.

Content management systems or CMS are valuable tools in managing and arranging website content. Because of the rise in demand for this sort of software, you will find now thousands of various content management systems on the web. Each CMS has distinct functions and caters to numerous types as well as sizes of corporations.

Kitchen Management Course – Information and Career Prospects

Kitchen management is no longer about organizing your own kitchen and ensuring sanitation, hygiene and safety while working in it. In fact, it is now regarded as a full-time occupation, opening doors to numerous career opportunities.

The Canadian Tourism Human Resource Council foresees that the food and beverage sector will employ around 1.95 million people by 2015, 68 percent of which constitutes young Canadians. So if you have passion for food, possess some kitchen organisation skills and want to make money with it, a hospitality program in Toronto kitchen management may be the right choice for you.

Roles and Responsibilities of a Kitchen Manager

The main responsibility of a kitchen manager is to ensure smooth operations in a commercial kitchen. While kitchen operations are considered back-end but they directly impact the reputation of the establishment, regardless of the nature of their business.

A kitchen manager is expected to
Supervise and coordinate kitchen staff
Assist in food production
Ensure sanitation and hygiene
Help in menu planning
Maintain kitchen equipments as required
Ensure that food is cooked properly and according to customer’s specifications
Make sure that the staff abides by set rules and regulations while working in the kitchen
Ensure that the food in both raw and cooked form meets health and safety standards
Oversee the inventory in the kitchen
Ensure a safe workplace for the staff
Deal with staff squabbles
Handle small errors, mishaps or accidents
Work in the place of absent employees

Career Opportunities for a Graduate in Kitchen Management

Career opportunities for a graduate in kitchen management are available with any organisation that has a food serving unit. The main employers include hotels, restaurants, resorts, camps, hospitals, nursing homes, assisted living centers, bars, nightclubs, school and college dining services and of course catering companies.

Although the job prospects in this field are good but most employers are keen in hiring individuals who possess required skill sets and have hands-on-experience. Besides, they need to have strong business and interpersonal skills. So even for the entry level jobs, students need to undergo a formal training in kitchen management and hospitality.

Becoming a Kitchen Manager

The job of a kitchen manager is not easy, as professionals require working late hours and dealing with different people on regular basis. The profession is not for everyone. Those who are genuinely interested in serving clients and can display leadership skills in crisis should only opt for it.

A postsecondary hospitality course in kitchen management is the basic requirement to build a career in this field. The one year diploma program covers various aspects of food operations management, such as customer service, sanitation and hygiene, quantity food production, principles of food, beverage and labour cost controls, kitchen supervision, food production, purchasing for commercial kitchen, hospitality, human resources and career planning.

The kitchen management course also helps you earn certifications including Smart Serve program and National Sanitation Training certificate. Students interested in building a career in restaurant management and catering can use the credits earned during this program to get into a two-year diploma program.

Choosing from Numerous Project Management Training Options

In this article, we will outline the top considerations for recognising the best project management course. You will identify how you can select and maximise your chosen project management course and apply it to your career.

Basic Considerations
An excellent technique you can employ in choosing a suitable project management course is to review your present situation and issues. For instance, your present challenge may be how to relate well with stakeholders or it could be on how you collate information efficiently. Most of the times, you can spot communication issues on your project. You will want to acquire knowledge on techniques and tools for dealing with these issues. It could be that you want to improve your management skills, or maybe you just want to learn a wider scope of the project management framework or technique, and acquire certification on project management so that your credentials would be enhanced.

Other Considerations
Project management course that is audio-based is quite convenient to embark on. However, it is devoid of the aspect of visual learning and would be ideal if pursued as a supplement to other learning techniques or methods. On the other hand, certain PDA-based audio programs have commenced providing the audio as well; this is very supportive, but it is essential to ensure that the audio delivery taken individually is result-oriented for this method when it is not possible for you to view.

Personal Mentoring
There is also online project management training that incorporates either full online training and instructor-assisted training. The instructor-assisted online management project program makes possible live courses on the internet. The instructor leads and facilitates the program or course. This maintains the progress and pacing of the course and leads to the opportunity for interacting with fellow students and your instructor as the class continues. It is a self-contained course, accessible 24/7. You can easily choose to skip topics that do not match your interest, while paying more attention to the ones that appeal to your interest the most. In most cases, with an online training program, online help or a personal mentor is available to render assistance.

Training Topics
You also need to take into consideration the project management courses topics and syllabus. For instance, it may be important for you to learn about a given project management tool or application. In that case, you may find something like Microsoft Project training a good choice. It could be that you are in IT Information Technology and maybe you are on a transition from functions that are highly technical to project management. Perhaps a project management program would suit you best in this case. You will also need to look at several other topics, particularly in the areas of soft skills such as management communication or leadership; this will in turn enable you to choose a sub-topic so that your present skills can be taken to another level.

Get motivated and going
The last tip is to select a project management course, and swing into action immediately! As soon as you have decided on what to do, your interest will peak and this is an indication that you will get the best result from the project management course of your choice at that time. More often, if you linger a few weeks, your present challenges may translate to another, and the capability to assimilate and instantly apply the new knowledge may wane.

In conclusion,
If you want to maximize the benefit of any project management course, select a topic that is relevant to something that interests you most presently. Let it be something that you are presently passionate about, and that you will not delay in applying it practically. Decide on the technique of delivery of the course that suits you best it could be online, classroom-based, or self-paced. Subsequently, plan your schedule without any delay. When you commence, take the course at your pace, but it is very important that you concentrate fully at your chosen pace. The main thing is to practically apply the knowledge you acquired from the project management course without delay!